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The following steps serve as a general guide for those who are new to AutoCount Accounting:
1. Installation of AutoCount Accounting (Installing AutoCount Accounting) 2. Create your very first account book (First Time Start) 3. Quick tour on common functions of Transaction and Report 4. Company setting (Company Profile) and Fiscal Years Maintenance (Manage Fiscal Year) 5. Add users and assign access rights (User Maintenance) 6. Chart of Account - G/L Accounts, Debtors and Creditors 7. Enter Opening Balance - Opening Balance of G/L Accounts, Opening Balance of Debtors/Creditors 8. Maintain stock item (Stock Item Maintenance) 9. Maintain Opening Stock Quantity and Value (Item Opening Balance Maintenance) 10. Monthly Closing Stock Value (Stock Value Maintenance) 11. Purchase related transaction Request Quotation - to request/maintain quotation from supplier Purchase Order - to place order Cancel Purchase Order - to partially or fully cancel purchase order Goods Received Note - to record receiving of goods delivered by supplier Goods Return - to record goods returned to supplier before receiving the supplier invoice Purchase Invoice - to record invoices received from supplier Cash Purchase - to record cash purchase Purchase Return - to record goods returned to supplier after receiving supplier invoice 12. Purchase related reports Document Listing & Outstanding Report - listing of respective documents and outstanding status Monthly Purchase Analysis Report - listing of suppliers and total amount of monthly purchase (for 12 months) Purchase Analysis by Document Report - listing of suppliers and total purchase by document types Supplier Price List Report - listing of creditors and price list. 13. Sales related transaction Quotation - to issue price quotation Sales Order - to issue sales order Cancel Sales Order - to partially or fully cancel sales order Delivery Order - to record the delivery of goods to customer Delivery Return - record the goods returned before invoice is issued Invoice - to issue sales invoice Cash Sale - to issue cash sale Credit Note - to issue credit note or record goods returned after issuance of invoice Debit Note - to issue debit note after issuance of invoice 14. Sales related reports Document Listing & Outstanding Report - listing of respective documents and outstanding status Monthly Sales Analysis Report - listing of customers and total amount of monthly sales (for 12 months) Sales Analysis by Document Report - listing of customers and total sales by document types Profit & Loss of Document Report - showing profit margin of each documents and details Top/Bottom Sales Ranking Report - showing top/bottom sales ranking by agent, item, debtor, area... Customer Price List Report - listing of customers and price list. Price History Report - showing price histories by item, debtor, creditor... Sales Agent Contribution Report - showing contribution of sales agents 15. Stock/Inventory transaction Stock Adjustment - make adjustment to stock quantity/value Stock Issue - issuance of stock (non-sales) Stock Receive - receiving of stock (non-purchase) Stock Write-Off - recording of damaged, expired. obsolete stock. Stock Transfer - moving of stock from one location to another Stock Update Cost - to update the standard cost of stock 16. Stock/Inventory reports Stock Card Report - to show transaction and balance of each stock item Stock Balance Report - to show the balance and average cost of each stock item Stock Balance By Location Report - to show the stock balance of each location Stock Movement Report - summary of stock movement by transaction types Stock Item Profit Margin Report - showing profit margin of each item Stock Status Report - to show the available quantity Reorder Advice Report - to show reorder advice according to stock level Inventory Physical Worksheet - for stock take purpose Stock Aging Report - to show stock aging by quantity 17. A/R Entries AR Invoice Entry - to record credit sales AR Receive Payment - to record payment received from debtors AR Debit Note Entry - to debit into debtor account AR Credit Note Entry - to credit into debtor account AR Refund Entry - to knock off unapplied amount of Received Payment or Credit Note AR & AP Contra Entry - to offset debtor account with creditor account AR Deposit Entry - to record, forfeit or refund deposit. 18. A/R Reports Outstanding AR Invoice Report - listing of invoices that are not fully settled Outstanding AR Deposit Report - listing of deposits that are not fully transferred/forfeited/refunded. Debtor Aging Report - aging report of debtors Debtor Aging by Agent Report - aging report of debtors filtered by agents Debtor Balance Report - debtors outstanding balance and details Debtor Statement Report - debtors statement and payment details Debtor Collection Report - debtors payment details Debtor Collection by Agent Report - debtors payment details filtered by agents AR Monthly Sales and Collection Analysis Report - debtors monthly sales and collection for 12 months. AR Analysis by Document Report - debtors transaction analysis by document types Overdue Letter Report - to produce overdue letters of debtors Commission by Collection Report - to show agent's commission according to collection AR Credit Note Analysis Report - analysis report according to CN types AR Debit Note Analysis Report - analysis report according to DN Types 19. A/P Entries AP Invoice Entry - to record credit purchase AP Payment - to record payment made to creditors AP Debit Note Entry - to Credit into creditor account AP Credit Note Entry - to Debit into creditor account AP Refund Entry - to knock off unapplied amount of Payment or Credit Note AP Deposit Entry - to record, forfeit or refund deposit. 20. A/P Reports Outstanding AP Invoice Report - listing of invoices that are not fully settled Outstanding AP Deposit Report - listing of deposits that are not fully transferred/forfeited/refunded. Creditor Aging Report - aging report of creditors Creditor Aging by Agent Report - aging report of creditors filtered by agents Creditor Balance Report - creditors outstanding balance and details Creditor Statement Report - creditor statement and payment details AP Monthly Purchase and Payment Analysis Report - creditors monthly purchase and payment for 12 months. AP Analysis by Document Report - creditors transaction analysis by document types AP Credit Note Analysis Report - analysis report according to CN types AP Debit Note Analysis Report - analysis report according to DN Types 21. G/L Entries Cash Book Entry - receipt voucher and payment voucher Journal Entry - general journal entries 22. G/L Reports Bank Reconciliation - reconciliation of bank statement and bank account View Transaction Summary - monthly summary by journal types Ledger Report - detail ledger accounts Journal of Transaction Report - transaction listing by journal types Bank Book Analysis - available balance of each payment method Receipt & Payment Report - receipt and payment summary of each cash/bank account Cheque Listing Report - listing of cheques by payment methods Returned Cheque Listing Report - listing of returned cheques Sales Agent Expenses Report - summary listing of agents and their expenses Trial Balance Report - trial balance for all accounts Profit & Loss Statement - profit and loss statement as at certain date Balance Sheet Statement - balance sheet statement as at certain date Account Detail Report - balances of group account and detail accounts Cash Flow Statement - cash flow statement as at certain date Transactional Profit & Loss Report - detailed profit and loss statement with all transactional activities. 23. Backup the database/account book (Backup) 24. Create New Account Book (Create Account Book)
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